Evergreen Cabins and Mercantile

Terms and Conditions


RENTAL ACKNOWLEDGMENT; Guest acknowledges and understands that he/she is a licensee of the owner and not acquiring any interest in the property.  We reserve the right to refuse services at our discretion.

VERIFICATION:  A copy of the Guest’s driver’s license is required at check-in, plus a copy of any credit cards used to pay for the rental.

USE OF THE PREMISES:  Occupancy and use of the premises shall not be such as to disturb or offend neighbors.  The management has the right to terminate this agreement and ask disruptive guests to vacate the premises with no refund of monies paid.

CHECK-IN/CHECK-OUT POLICIES:  The Guest(s) understands and agrees that check-in time is no earlier than 4:00 PM and check-out time is no later than l0:30 AM.  No exceptions. An additional l/2-night stay will be charged for early check-in or late check-outs.  All guests who arrive after hours will be provided with a map and key to the cabin for pick up at the office on site. A white envelope will be hanging at the entrance to Mercantile, the envelope will have the guest name on it, with key and map to the cabin on it. Late arrivals will need to visit the office by ll:00a.m. the next day to complete paperwork.  Guests who do not complete check-in paperwork by the end of business hours the day after arrival will be assessed a $35.00 late processing fee.  Guest(s) agree to abide by all guidelines given at check-in.  A valid credit card must be presented upon arrival as security against damages.

USE OF THE PREMISES (Guest(s) understands they are solely responsible for any property damage, accident, injury to any person(s), including loss of money, jewelry and other items of personal property, arising out of or in any way related to the guest(s) use of the premises or the items of personal property provided by Evergreen Cabins.  Guest(s) shall inspect and be familiar with proper use and application of such items in the cabin prior to using them.  Guest(s) hereby agrees to indemnify and hold Evergreen Cabins harmless from any and all claims, including those from third parties, arising out of or in any way related to guest(s) use of premises or of the items of personal property provided therein.  Guest(s) assume the risk of injury or losses relating to any recreational activities and will hold the management and Evergreen Cabins harmless with respect thereto.

DAMAGE/THEFT:  Guest(s) agrees to leave the premises in a clean, undamaged condition.  If the unit is not left in the same condition in which the guest(s) found it, the guest understands and agrees that Evergreen Cabins and management reserves the right to charge the guest(s) for any repairs or special cleaning.  The guest(s) will provide a credit card upon check-in as a security deposit.  Guest(s) hereby authorizes Evergreen Cabins and management to charge any expenses related to the repairs or cleaning of the unit beyond normal wear and tear or related to theft of any property from the unit to the guest(s)’ credit card on file.  Should the guest(s) dispute the charges or the credit limit on the card not be sufficient to cover the theft and/or repairs/cleaning required due to excessive use of the cabin, Evergreen Cabins reserves the right to charge the guest(s) with vandalism and pursue collection from the guest(s) with venue being in the county of Jefferson, state of Pennsylvania.  All reasonable attorney fees will be at the expense of the guest(s) should collection become necessary.   Items missing from the cabins will be replaced at current retail value plus a $25.00 service fee and charged to the guest(s).

MINIMUM STAYS:  We have a two-night minimum stay on all reservations.  Holiday weekends require a three-night minimum stay.

PAYMENT:  At the time of reservation, 50% of the reservation will be charged to your credit card.  The balance must have been paid upon check-in using a credit card or cash.  No keys will be given out before the balance is paid.  The first to arrive in larger groups must be prepared to pay the balance upon arrival in order to receive keys, unless the balance is paid by credit card before the date of check-in date.

CANCELLATIONS:  Any cancellation is subject to our no refund policy.  If cancellations are made 30 days prior to arrival date the guest(s) may reschedule a reservation at any time without penalty (within l year) providing a cabin is available.  Bad weather is not a valid reason for cancellation, however, if conditions are such that Interstate 80 is closed, we will transfer the reservation anytime within l year as stated previously.

HOUSEKEEPING DUTIES:  Guest(s) understands and agrees that they will perform the following housekeeping duties before vacating the unit:

  •     Wash all dirty dishes
  •     Dispose of all food from cabinets and refrigerator.
  •     Gather all garbage from all trashcans and place in the dumpster prior to departure.
  •     Secure the cabin by locking all doors and windows before departure.
  •     Turn the refrigerator temperature control to #l always and the cabin thermostat to 55 degrees F. in winter.
  •     Turn cabin key into the office upon departure.

OCCUPANCY:  Cabin occupancy is to be limited to the number stated as maximum capacity in our brochure and in the cabin.   There can be no exceptions to the rule even if the guests are children.  No tents, campers or RV’s are permitted on the grounds.  The minimum age to reserve our cabins is 21 (twenty-one) years of age and the person reserving the cabin must be with the group at the time of occupancy.  The person reserving the cabin assumes all responsibility, both personally and financially, for the actions of the members of their party.  Groups renting multiple cabins should have one person responsible to assign cabins and collect money for their group.  No keys will be given out until the balance owed for the cabin(s) is paid.  No refunds or credits will be given for late arrivals or early departures.  A special price break of l0% off your stay after five successive days stay in the same cabin.

ALCOHOL:  You are permitted alcohol in our cabins, however, Evergreen Cabins is a family oriented resort and alcohol should not be prominently displayed.  Absolutely no kegs are permitted; no loud or boisterous behavior is permitted.  We reserve the right to ask you to leave with no refund of any sort.  We reserve the right to refuse service to anyone.

CABIN SUPPLIES:  Guests must bring their own personal soaps, paper products, garbage bags, and towels for kitchen and bath.  All cabins are supplied with linens, coffee pot, toaster, microwave, dishes, pots and pans, and glassware as well as kitchen utensils and hairdryers.  A starter roll of paper towels and toilet paper is provided.  Guests are responsible to provide any additional. Cabins are inventoried upon check out.  Guest will be charged for any missing or damaged items.

TV SERVICE:  TV service is available in the cabins.  There is a $l2 process fee to put in a satellite TV box.  You must bring your own television.  If you would like this service, you must call at least one day before the date of your reservation.

SMOKING:  We do not permit smoking in any interior.   Smoking outside or on porches is permitted.  Guest(s) must use the container provided for safe disposal of butts for fire safety and housekeeping reasons.  If you smoke in cabins, there will be a charge of $150.00 for deep cleaning.

PETS: Dogs are welcome at $l0.00 extra per night per dog.  Owners are responsible, both financially and legally, for their dog’s behavior.   All dogs MUST be leashed or ties at all times.   Owners MUST pick up after their dogs and dispose of the waste properly in bags.  Anyone not declaring a dog or multiple dogs will be charged double ($20.00) per night per dog on the credit card on file. Pets are not permitted in shower or tub, or on furniture. There could be additional charges related to pet cleanup.

MALFUNCTIONS:  Everything possible has been done to be sure the cabin and our resort is ready for your stay.  We strive to maintain the cabin in such a way as to ensure that you experience a clean and safe cabin.  There are circumstances beyond our control and we will make every effort to deal with any malfunctions or breakdowns.  While we cannot refund any monies due to these issues, we will respond as quickly as possible to make repairs or restore services.  In rare instances, we may move guests to another cabin if it becomes necessary and it is available.  In the case of power failures due to storms, etc., these things are completely beyond our control, and in no way constitutes a refund of any monies or services.

IN ADDITION: Every attempt is made to keep out pests, insects, mice, etc.  If you encounter any it is not a basis for compensation of any kind.

Campfire wood: Initial wood is provided for your stay.  Linens, hairdryers, microwave, toaster, coffee maker, dishes, silverware, pots and pans, and glassware.

Towels for kitchen and bath.  Bakeware, storage containers, garbage bags, flashlights, paper towels and toilet paper.